Responsibilities

One Simple Phrase That Will Change Your Life.

"If the the grass is greener on the other side of the fence, it’s time to water your own grass." Stop trying to compare yourself to others if you always make yourself feel inferior. Stop trying to yearn for a better job, if you don’t first try to make your current job better. Stop making the same mistake again and again because you focus on others and not on yourself.

Stop trying to keep up with the Joneses in your career. Here are some simple tips to help:

How would you rate how effective you are at your current job?

Not how hard you work, how smart? Remember high school . . . do you get straight A’s? Do you do extra credit to ensure that your GPA is at the top? If not, you won’t do any better at your next job. Take night classes, read books, surf the web for knowledge . . . Start watering this lawn.

How many important people do you know in your company?

Outside of your company? Every lawn needs it’s fertilizer – in addition to watering, you need to add a healthy sprinkling of important connections to make your career grow strong.

Are you adding ‘pizazz’ to the current responsibilities you have?

Take a concerted interest in growing your own lawn first. Take work home and see how you can grow your own plot of land first – who can you influence, who can add fertilizer?

Maybe you need to trim your lawn.

Where can you cut? What activities or tasks can be dropped to focus on the more important responsibilities? Who can you delegate to? Hand off some responsibilities that others might want to do?

Are there old cars or rusting play-sets on your lawn?

Time to brush those errant tasks and hangers-on that tend to waste your time and affect the growth of your lawn. Clear out and retire the obsolete activities and the non-essential meetings that take your eye off your lawn.

Are there idiots at night driving on your lawn, making deep ruts with their truck?

Investigate, isolate, and take care of errant peers, bosses, and subordinates who are sabotaging your efforts to grow a strong and healthy lawn. Shut them out of meetings, don’t talk to them and if need be, escalate to the appropriate areas. Also, put up an electric fence around your property — if they decide to go driving again, they will get a real shock!

Try and take care of your own lawn first . . . you might have the best piece of property on the street and not know it until you take action.

How To Better Control Your Time.

Time is the one thing you can never get back. So you need to be careful with it, don't waste it, don't hurry through it, and use it effectively. You need to CONTROL your time.

How do you do that? It's easy and it's hard — here are some tips:

Clear Your Desk.

I know . . . it's hard. But once it's done, it is so easy to focus without any distractions to instantly pull you away from the task at hand. Also there is the visual aspect of a clean desk. You FEEL better about yourself and your surroundings. It's easier to find things and important papers don't get lost.

So here's my strategy — Pile, View, Attack/File/Toss/LCB:

  1. Pile - Take everything off your desk and make a single pile of paper.
  2. View - Pick up and look at each piece of paper. You must make four piles:
  3. Attack - work on it immediately - something you can complete within a short amount of time.
  4. File - File it away for future access.
  5. Toss - Throw it away. I know it's hard - but most of your pile can go this route.
  6. LCB: Last Chance Bin - get a box and place it under your desk. If you are unsure of tossing something, put it into this bin. If you need it later, it's there. If not (after 3-6 months), toss it out. This bin works wonders.

Plan Your Day.

This is the hardest and surprisingly the easiest way to get a better handle on your time. Why?

If you go somewhere or if you're on a trip, you have a destination and a route to get there. That's called a plan.

Why is it when you get to work you don't architect the same thinking for your activities, meetings, and tasks? What needs to be done — what is it's priority — and when will you complete it?

Randy Pausch developed a very simple, yet effective template to help anyone plan their day. It's made up of four quadrants:

  • Due Soon and Not Due Soon
  • Important and Not Important

When you look at your "Attack" pile of work for the day, you usually work through it based on time in and time out. But importance flies out the window — most people aren't working on the most important and critical tasks. This tool helps them do it.

Which ones to work on first? Upper left! Which ones to work on last? Lower right! Here's a PDF template you can use.

Work On One Thing At A Time.

This is where we all fall down. We think we can 'multi-task' our work and guess what? We never get anything done or even worse, we do things in a haphazard fashion.

Take your Attack pile and your Activity List and make your way down each item. Once it's complete, check it off. Set aside time to work on your attack pile — don't answer the phone — don't let anyone bother you — don't let anything take your focus away from the task at hand until you are DONE. You can always return that phone call 15-30 minutes later or go see the person who wanted to see you.

Also — turn your email reminders OFF. You can get back to checking email when you're DONE.

At first it will be difficult. But when you start to see a clean desk, a planned out day, and REAL progress on your work. These basic behaviors will begin to kick in. Try it!